Article I. Name
The name of the organization is Southern Union
Educational Technology Association. (SUETA)
Article II. Purpose
of Organization
The purposes
of this organization are:
-
To provide a professional education
computing association within the territory of the Southern Union
Conference.
-
To provide for the sharing and exchanging of
ideas, techniques, materials, and procedures for use in educational
computing.
-
To promote the appropriate use of technology
in the Southern Union Conference k-12 system.
-
To provide the Southern Union Conference
PreK-12 school system with access to technology (computers, software,
and Internet.)
-
To encourage the development and improvement
of instructional programs in computing.
-
To promote professional standards in the
field of educational computing.
- To provide accountability and credibility in
the
use of technology and data management in the schools of the Southern
Union (i.e., archiving, backup, and retrieval).
Article III.
Membership
The membership of the organization shall
be comprised of individuals who are educators and others interested or
engaged in educational computing.
The membership year shall extend from July 1
until June 30 of the following year.
Article IV.
Officers and Their Duties
The officers shall consist of President,
Secretary, Treasurer, Webmaster, and
Technical/Marketing Liaison.
The President shall:
-
Call and preside at all meetings of the
Board of Directors and preside at all meetings of the association.
-
Appoint chairpersons of committees, other
than the Nominating Committee.
-
Represent the association in matters of
importance to the association.
-
Authorize expenditures of the association in
keeping with the actions of the Board of Directors and its budget.
The Secretary shall:
-
Keep a record of the meetings of the Board
of Directors and the association and see that actions requiring
communication with members, other individuals, or groups are carried
out as required.
-
Receive the report of the Nominating
Committee and see that it is sent to the membership in accordance with
the stipulations in the bylaws.
- Assist with the marketing of the annual SUETA
meeting and the functions of the association.
The Treasurer shall:
-
Establish the account(s) of the
organization, as approved by the Board of Directors.
-
Establish procedures for the deposit of
funds and the maintenance of the organization's properties.
-
Receive and disburse all funds of the
organization as authorized by the Board of Directors.
-
Maintain a record of all financial
transactions and report as requested to the Board of Directors and the
association at the annual meeting.
-
Make his or her records available for audit
prior to the annual meeting.
- All expenditures* require the approval of the
treasurer and president.
*If a budget is
presented and approved by the
Board of Directors, items contained in that budget are automatically
authorized for
payment as funds are available.
The Webmaster shall:
Provide advice and maintain the
website
and generate needed graphic
designs.
The Technical/Marketing Liaison shall:
-
Provide advice and perform research for
technical issues and concerns of SUETA.
-
Participate in performing studies and
reviews
of technical products and solutions brought before SUETA.
-
Assist in the creation of technology white
papers and recommended policies regarding use and implementation of
technology by education facilities within the Southern Union.
-
Assist with the marketing of the annual
SUETA
meeting and the functions of the association.
Elections
-
Elections shall take place at the annual
SUETA meeting and require a simple majority of the meeting attendees to
elect an officer.
-
President and Webmaster shall be elected on
odd years.
-
Secretary and Treasurers and Technical
Liaison shall be elected on even years.
Article V. Board of
Directors
The Board of Directors shall be composed of the
Southern Union Conference Office of Education administrator, elected officers and may also
include chairs of committees or other person ex officio.
The Board of Directors shall have the authority
to manage the affairs of the organization, including but not limited to
approving expenditures of funds, approving or disapproving the president's
recommendations for appointment of committee chairpersons, and filling
vacancies that may occur on the Board of Directors.
Officers and directors shall receive no
remuneration for serving in such capacities, but shall not be construed
to mean that they may not be reimbursed for expenses incurred in
connection with their duties. These expenses will be reimbursed by their employing organization.
Article VI. Meetings
The annual meeting will be held in Orlando in
conjunction with FETC (Florida Educational Technology Conference). The
agenda will include electing of officers, conducting
such business as may properly come before the organization, and
presenting a program for professional growth.
There shall be at least two meetings of the Board
of Directors during each fiscal year. A simple majority will constitute a quorum at meetings of the Board of Directors.
There will be a $75 fee to attend the annual meeting that will be billed to all attendees.
Article VII. Fiscal
Year
The fiscal year will be July 1 through June 30.
Article VIII.
Committees
The president shall have the authority to set up
such committees as are needed and to appoint committee chairpersons
with the approval of the Board of Directors.
Article IX.
Parliamentary Authority
The latest edition of Robert's Rules of Order
will govern the SUETA in all cases in which they are application and in
which they are not inconsistent with the organization's bylaws or the
special rules of order.
Article X.
Amendment of Bylaws
These bylaws may be amended by a two-thirds vote of those attending the official annual meeting.
Article XI.
Executive Committee
The officers of this organization shall form an
executive committee that has the authority to handle the business
of the association between meetings of the Board of Directors.
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